CLASSIFICATION: ADMINISTRATIVE COORDINATOR
DEPARTMENT: NURSING ADMINISTRATION
POSITION LOCATION: WIARTON/LION’S HEAD
UNION AFFILIATION: NON-UNION
STATUS: FULL-TIME
Reporting to the Manager, Wiarton and Lion’s Head Hospitals, the Administrative Coordinator provides support to the hospitals including administration, public relations, and customer service. The Administrative Coordinator will provide management for a broad range of responsibilities, projects and committees. This role requires flexibility, creativity and the desire to be part of a strong and supportive team. The Administrative Coordinator supports, coordinates and organizes committees as assigned including the development and distribution of agendas, action summaries and technical support. Flexible work hours to support a variety of committees and project work is required. The ability to multi-task, prioritize and meet deadlines is required. The Administrative Coordinator balances multiple responsibilities and has effective critical thinking, problem solving and time management skills. The Administrative Coordinator has a professional customer service orientation to represent the corporation and liaise with the public, staff and visitors.
Qualifications / Skills / Abilities:
Required
- Successful completion of a post-secondary office administration program, and one to three years administrative/secretarial experience, preferably at a senior level
- Experience working in a health care environment is an asset
- Intermediate to advanced level computer skills including ability in Excel, Word, Power Point and Internet based applications, to be tested
- Keyboarding skills minimum 60 words per minute (to be tested)
- Excellent written communication and proofreading skills (to be tested)
- Experience with developing schedules and use of database software is an asset
- Produce accurate, timely minutes / action summaries for circulation and historical record
- Knowledge of committee process and procedures
- General knowledge of the corporation and its six Hospital sites
- Strong desire to work collaboratively as a team player and ability to work well independently
- Excellent organizational, communication and interpersonal skills
- Excellent critical thinking and problem solving skills
- Ability to effectively maintain confidentiality
- Effectively handle multiple demands; complete assignments in an accurate and timely manner
- Ability to travel to other sites as required
- Ability to develop attractive and detailed reports, newsletters, PowerPoint presentations, and other correspondence such as letters, memos
- Recent satisfactory performance and attendance record
- Adherence to Brightshores ‘CARE’ Behaviours (Collaboration, Accountability, Respect, Excellence) and ‘LEAD’ Competencies (Lead by example, Empower, Achieve results, Develop others) and a commitment to a safe workplace free of violence and harassment
- Advocates and supports a culture of patient safety and demonstrates an understanding of how the department service and assigned responsibilities contribute to overall patient safety at Brightshores through patient safety knowledge, skills and attitudes